Timesheet Calculator
Complete your weekly timesheet with daily clock-in/out times, deduct unpaid lunch breaks, and instantly calculate total hours, overtime, and gross pay.
Quick Answer: Timesheet Pay Calculation Formula
Timesheet gross earnings combine regular hourly wages and statutory overtime pay:
Total Work Hours
35:00
35.00 decimal hrs
Regular Hours
35:00
35.00 decimal hrs
Overtime Hours
0:00
0.00 decimal hrs
Days Worked
5 days
Avg: 7:00/day (7.00h)
Weekly overtime threshold: 40 hours/week (Multiplier: 1.5x). Based on standard US FLSA rules; specific state or contract rules (e.g. CA daily overtime) may apply.
Worked Timesheet Example
Full-Time Workweek with 5 Hours Overtime
- • Base Hourly Rate: $25.00 / hour
- • Monday–Friday: 9 hours worked daily (8:30 AM to 5:30 PM with 30m unpaid lunch)
- • Total Weekly Hours: 45.0 hours
- • Regular Hours: 40.0 hours × $25.00 = $1,000.00
- • Overtime Hours: 5.0 hours × ($25.00 × 1.5) = 5 × $37.50 = $187.50
- • Total Gross Paycheck: $1,187.50
Federal Recordkeeping Compliance (FLSA)
The US Department of Labor Wage and Hour Division enforces strict standards for accurate employee timesheet records:
- Record Retention: Under 29 CFR Part 516, employers must preserve payroll records, collective bargaining agreements, and work certificates for at least three years.
- Timecard Tracking: Records on which wage computations are based (including time cards and timesheets) must be kept for at least two years.
Frequently Asked Questions
How does this timesheet calculator compute gross pay?
Gross pay is calculated by multiplying your regular hours (up to 40) by your base hourly rate, plus your overtime hours multiplied by your overtime rate (default 1.5x regular pay). For example: (40 regular hours × $25.00) + (5 overtime hours × $37.50) = $1,187.50 gross pay.
What records are required on an employee timesheet?
Under federal recordkeeping law (29 CFR Part 516), employers must maintain records of the employee's start time, stop time, total hours worked each day, total hours worked each workweek, regular rate of pay, total regular pay, and total overtime pay.
Can I copy or export my completed timesheet?
Yes. Shiftfy includes instant 'Copy Summary' and CSV/PDF export features that compile your daily breakdown, total decimal hours, regular/overtime hours, and gross pay into an easily shareable report for payroll submission.
How do I deduct unpaid lunch breaks on my timesheet?
Enter the duration of your unpaid lunch or meal break in minutes (e.g., 30 or 60 min) in each workday card. The calculator automatically subtracts break time from total elapsed shift time before calculating daily and weekly totals.
Does this timesheet support different pay currencies?
Yes. You can select from major international currencies (USD, EUR, GBP, CAD, AUD, INR, and JPY) in Advanced Settings to format your timesheet gross pay accurately.
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